Picture yourself in a perfect world, in your perfect office, running your perfect business.
What’s your role? Do you have team members or are you still doing everything by yourself? How much money are you making? Do you have products? Do your clients rave about you?
Yes, our perfect worlds are goals certainly worth aiming for but you’re still a solopreneur who’s doing every job by yourself. it’s time to sit and learn the importance of these three words.
Understanding and implementing these three words will alleviate your stress and help you keep the focus to grow your business. Truly!
1. Automate
Plenty of admin tasks can be automated nowadays, which frees up time for you to focus on money-making ideas.
Here are some easy tasks yo can easily automate:
- Set up automatic monthly payments for recurring business expenses.
- Set up labels and filters in your email inbox.
- Collect customer data with forms on your website.
- Create automated email responses when people send in customer services inquiries.
- Use an autoresponder to send monthly newsletter to clients.
The list of automating tools available nowadays is endless and you’ll find the one you need right now in your business.
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Since I promised to be in your corner to help you grow your business, here are my 5 key steps to transforming your business with automation:
#1: Choose the tasks
Choosing the right tasks to automate is absolutely crucial but before you are ready to take this step, you need to understand how automation works and how to choose the ones relevant to your business.
Automation helps with tasks that are repetitive and time-consuming and that can handled without your input.
Here are some examples: Automated quotes and proposals, sending invoices once tasks as completed, sending automatic responses for different lead sources, reaching out to existing customer, social media postings. If you are a blogger and are constantly adding new material, a toll to automate …
Once you know the processes in your business, it becomes easier to search for the right tool.
#2: Develop a plan
Armed with a list of tasks that are relevant to automate in your business, it is time to develop the automation implementation process in phases.
Take some time to analyze the performance and effectiveness and then start the next phase.
#3: Choose the tool
Now it’s time to choose the tools you’re going to use to make your life easier.
There are many options available and you have to select those which are best for your application.
Here are some things to consider when making your selection:
- Budget – There are some basic automation tools you can use, however in most cases you will need the paid version.
- Compare features – understand what each tool offers and if it is aligned with your needs.
- Consider level of expertise – Don’t pick the most complex tool if you are just starting. If it requires you to spend too much time learning how to apply it, you will get discouraged pretty quickly.
#4: Start small and build from there
The best way to adopt automation is to prove its value to your business. Start with one or two of the easiest tasks that will free the most time.
Implement your first processes, track results and refine your workflows for better performance before start adding more automations.
Starting small minimizes disruption and overwhelm, and enables you to slowly build from there. It’s your decision which process to focus on first. Whatever your choose, just make sure that you commit to seeing it through.
#5: Track results and refines processes
When your automation project has been completed it is important to work on maintenance and refine your processes.
Spending money in an automation tool and time to set up a new workflows is only worth if it makes your business more profitable.
Processes evolve and to make sure all the steps are being executed successfully, it must be tweaked and improved so it continue to bring you benefits.
2. Delegate
For many business owners delegating brings a fear of losing authority, power and leadership.
For many it can be hard to trust in others and as a result they can become completely overloaded with tasks.
Have you ever consider hiring an assistant or other virtual team member? All the automate tasks mentioned above can be completed in record time by an experienced virtual assistant. Here are some of the reasons why you should consider delegating:
- It is a way of creating time so you can focus on what only you can do
- Reach more goals in less time so you can scale your business
- Share a sense of collective success and empower your team to look forward to another challenge to break
- Save you valuable time and as we all know, ‘Time is money’!
- Have more time to expand your marketing efforts and reach a higher number of potential clients
Delegation is one of the most powerful tools for a successful business leader.
3. Eliminate
Analyze your business practices and ask yourself if there’s anything that seems archaic, that isn’t worth the time, or is simply not relevant.
The time saved by eliminating non-essential and redundant tasks can be used to grow your business or give you more time with your family.
Think about the daily tasks in your business and ask yourself a few questions: Who is being directly affected by that task? What will be the consequences of eliminating that task? What would be the cost of eliminating it or delegating it? Are you the only one who can do it?
Set aside time every quarter or at least every year to investigate what would be the benefits of modifying or eliminating the task.
Being successful requires setting priorities and developing activities around these priorities. Time saved can be used to work on scaling your business or achieving that work-life balance we all strive for.
Productivity is NEVER an accident it's the result of a commitment to excellence, intelligent planning & focused effort.
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Creating procedures and processes for everything you do on your business will make it exceptionally easy to feel in control and scale without the overwhelm.
Knowing how to automate, delegate, and eliminate certain business tasks is just the beginning to organize your business and start growing your profits.
Stop putting off specializing your business, and start moving forward with confidence and aligned actions.
Hi, I'm Bianca!
I’m a productivity specialist helping overworked and overwhelmed entrepreneurs ditch the long and repetitive to-do list by optimizing systems and simplifying the way they run their business. Learn how to get rid of steps or tasks that don’t contribute to your business bottom line.
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